New Jersey School of Conservation Campus
Stokes State Forest
Type of position:
Under the supervision of the Friends of the New Jersey School of Conservation’s President, the Program Coordinator will manage all organizational aspects of workshops and events held at the NJ School of Conservation campus.
Responsibilities will include:
Program Pre-Planning: Obtain proposal from event leader; review proposal and, if needed, share with Program Committee. Clarify any information needed from event leader. Confirm dates; provide information to board member responsible for communicating with NJDEP. Determine appropriate fee for program.
Program Promotion: Create program description, obtain, and edit photographs of similar programs, create event in EventBrite. Promote event through social media, FONJSOC mailing lists, other venues.
Pre-Program Communication: Respond to inquiries from program leader/event participants; discuss and confirm equipment needs with event leader and when appropriate, obtain permission from Board Treasurer to purchase items using FONJSOC vendor accounts; provide registration updates to event leader and FONJSOC board members, set up event confirmation process with any instructions needed to participants and ensure distribution. Communicate with event site coordinator (FONJSOC board member). Manage event cancellations and refund requests. Coordinate arrival times and access to facility.
Facilities and Equipment: Ensure that any equipment needed for event is either purchased or stored on site and in usable condition. Coordinate with event leader on location of event on campus. If needed, obtain access to campus prior to event. On day of, or prior to event, ensure facility is ready for program; finalize participant vehicle parking plan. Place directional signage as needed. Check restrooms, clean and stock if necessary.
Event Day Management: Obtain and supervise volunteers running registration. Provide introduction to NJSOC to participants. Be on-site for entire program, provide support as needed to event leader and participants. Ensure that participants are adhering to any COVID-related safety mandates. At end of event, work with program leader to put away any items; ensure facility is left clean. Remove directional signage, secure facility.
Post-Event: Add participants’ to mailing list; follow up with participants on evaluation; send thank-you to event leader; update information on event feedback, attendance in data collection.
Skills and Characteristics:
- Strong organization and planning skills with a high attention to detail
- Excellent verbal and written communication and intra-personal skills; especially ability to work with volunteers
- Flexibility and able to respond to changing circumstances including weather, good problem-solving activities
- Experience with Eventbrite or similar events management software.
- Strong technology skills including MS Office Suite, email Google forms, social media
- Ability to anticipate what needs to be done and do it without being told – Maturity, humility, strong work ethic, sense of humor, and “roll-up-my-sleeves” attitude.
- Willingness to network/make contacts and connections in order to promote programs
- Belief in the mission of SOC and Friends.
Must be able and willing to travel by automobile to the NJSOC campus and if necessary, stay overnight on campus in order to be ready to open campus for events. (Will be reimbursed for mileage and tolls.) Access to a car and holding a valid drivers’ license is essential. Must be present at all events. Events are mostly held on weekends but occasional weekdays will be required for school groups. Events are held both inside and outside; must be comfortable in both environments. An interest in environmental education is a plus. Access to a computer and reliable internet connection is necessary.
Position is part-time, hourly at $25/hour. Maximum of 30 hours/week (will often be less.) No benefits except those required by law.
Send resume to firstname.lastname@example.org by December 31, 2021. NO phone calls.
The New Jersey School of Conservation (NJSOC) is the United States’ oldest and largest environmental education center. It played a key role in the development of the environmental education movement and has served as a model for environmental centers throughout the world. Over its 70+ year history, the NJSOC has served more than 400,000 school students, teachers, masters and doctoral candidates, faculty, and visiting professionals from every walk of life through its resident programs, summer camps and its nearly 40,000 workshops and environmental education programs.
The Friends of the New Jersey School of Conservation serves as an independent support group to the NJSOC, assisting in financial needs and providing support services. Under an access agreement with the NJ Department of Environmental Protection, the NJSOC has been reopened on a limited basis. The Friends offers a variety of single-day, volunteer-run public programs and teacher training workshops, with a current maximum of 5 programs per month. The number of programs permitted is expected to increase in 2022 as the Friends are currently in negotiations with the NJDEP to obtain increased access.
Friends of New Jersey School of Conservation is an equal opportunity employer and an organization that values diversity. People from all diverse backgrounds are strongly encouraged to apply. To learn more about FONJSOC, visit our web site at http://www.friendsofnjsoc.org